AR 2013-14 Other Disclosures

10.1 Disclosures

10.1.1 Implementation of the Victorian Industry Participation Policy

In October 2003, the Victorian Parliament passed the Victorian Industry Participation Policy Act 2003, which requires public bodies and departments to report on the implementation of the Victorian Industry Participation Policy (VIPP). Departments and public bodies are required to apply VIPP in all tenders over $3 million in metropolitan Melbourne and $1 million in regional Victoria.

CenITex did not commence or complete any contracts for which a VIPP plan was required. 

10.1.2 Consultancies

The definition of consultancies was updated, effective from 1 July 2013. Consequently, disclosures on the 2013-14 consultancy expenditure cannot be compared with previous year disclosures. 

Details of consultancies valued at $10,000 or greater
During the financial year ended 30 June 2014 there were 14 consultancies where the total fee payable to the consultants were $10,000 or greater. Details of the individual consultancies are outlined below. 

Consultant Purpose of consultancy
Start date
End date
Total approved project fee (excluding GST)
Expenditure 2013-14
(excluding GST)
Future expenditure
(excluding GST)
A T KEARNEY Program Evolve Market Engagement Lead Adviser
22-Jul-13
30-Jun-15
$3,618,181.82
$3,100,000.00
Nil
DIMENSION DATA AUSTRALIA PTY LTD NetBackup design and implementation planning
12-Aug-13
25-Sep-13
$13,294.00
$13,294.00
Nil
FOI SOLUTIONS Provision of legal advice in preparing responses to FOI requests
22-Dec-11
19-Sep-15
$127,727.27
$16,426.57
$22,911.19
HEWITT ASSOCIATES PTY LTD Provision of market remuneration information and support services
01-Apr-13
30-Jun-14
$13,181.82
$10,250.00
Nil
LANDELL CORPORATION PTY LTD Supply of Procurement Project Advisory Services
24-Apr-13
30-Jun-15
$54,545.45
$22,000.00
$21,380.45
NEVEK PTY LTD Engagement of a Pricing Commercial Analyst
18-Feb-13
31-Oct-13
$91,840.00
$68,880.00
Nil
O'CONNOR MARSDEN & ASSOCIATES PTY LTD Provision of Probity Practitioner Services for Program Evolve
05-Aug-13
31-Dec-14
$118,124.55
$79,485.00
$38,639.55
RSM BIRD CAMERON Provision of Procurement Probity Audit Services
10-Oct-11
31-Dec-14
$89,927.27
$19,107.00
$29,501.00
PITCHER PARTNERS Provision of Audit Services for Procurement Reform
24-Feb-14
22-Mar-14
$13,181.82
$25,471.79
Nil

Details of consultancies under $10,000
During the financial year ended 30 June 2014 there were two consultancies engaged where total fees paid was less than $10,000. Total expenditure was $11,620.82 (excl. GST). 

10.1.3 Disclosure of major contracts

CenITex has disclosed, in accordance with the requirements of Government policy and accompanying guidelines, all contracts greater than $10 million in value which it entered into during the year ended 30 June 2014. Details of contracts that have been disclosed in the Victorian Government contracts publishing system can be viewed on the internet at: contracts.vic.gov.au. 

Contractual details have not been disclosed for those contracts for which disclosure is exempted under the Freedom of Information Act 1982 and/or Government guidelines.

10.1.4 Freedom of information 1982

The Freedom of Information Act 1982 allows the public a right of access to documents held by CenITex. For the 12 months ending 30 June 2014, CenITex did not receive any requests for access under Freedom of Information. A previously existing application for review was finalised during the past financial year. 

Making a request
Access to documents may be obtained by written request to the Freedom of Information Manager, as detailed in section 17 of the Freedom of Information Act 1982. In summary, the requirements for making a request are that it should:

  • be in writing
  • identify as clearly as possible which document is being requested
  • be accompanied by the appropriate application fee (the fee may be waived in certain circumstances).

Requests for documents in the possession of the CenITex should be addressed to:

Freedom of Information Manager
CenITex
PO Box 2750
Melbourne VIC 3001

Requests can also be lodged online at link to external website opens in a new window foi.vic.gov.au.

Access charges may also apply once documents have been processed and a decision on access is made; for example, photocopying and search and retrieval charges.

Further information regarding Freedom of Information can be found at link to external website opens in a new window foi.vic.gov.au.

10.1.5 Building and maintenance compliance

CenITex does not own nor control any government buildings. Consequently it is exempt from notifying its compliance with the building and maintenance provisions of the Building Act 1993.

10.1.6 National Competition Policy

Competitive neutrality requires government businesses to ensure that, where services compete (or potentially compete) with the private sector, any advantage arising solely from their government ownership be removed if the services are not in the public interest. Government businesses are required to cost and price these services as if they were privately owned and thus fully cost reflective.

CenITex complies with the requirements of the National Competition Policy by establishing prices for services that are fully cost reflective.

10.1.7 Compliance with Whistleblowers Protection Act 2001

Since the last financial year Victoria has implemented a new protected disclosure regime. The new regime includes amendments to the Ombudsman Act 1973 and the replacement of the Whistleblowers Protection Act 2001 with the Protected Disclosure Act 2012. 

The new Victorian integrity system comprises the following bodies:

  • Independent Broad-based Anti-corruption Commission (IBAC)
  • Victorian Inspectorate (oversees both the IBAC and the Victorian Ombudsman)
  • Accountability and Oversight Parliamentary Committee (has oversight of the Freedom of Information Commissioner and Victorian Ombudsman).

The Protected Disclosure Act 2012 came into effect on 10 February 2013. The Act encourages and assists people in making disclosures of improper conduct by public officers and public bodies. The Act provides protection to people who make disclosures in accordance with the Act and establishes a system for matters disclosed to be investigated and for rectifying action to be taken.

CenITex does not tolerate improper conduct by employees, or the taking of reprisals against those who come forward to disclose such conduct. The organisation is committed to ensuring transparency and accountability in its administrative and management practices and supports the making of disclosures that reveal corrupt conduct, conduct involving a substantial mismanagement of public resources, or conduct involving substantial risk to public health and safety or the environment. CenITex will take all reasonable steps to protect people who make such disclosures from any detrimental action in reprisal for making the disclosure. It will also afford natural justice to the person who is the subject of the disclosure to the extent that this is legally possible.

Reporting procedures
Disclosures of improper conduct or detrimental action by CenITex or its employees may be made to:

The Protected Disclosure Officer
Ross Gilmour, Director
Corporate Communications
CenITex 
Phone: (03) 8688 1507

Disclosures of improper conduct or detrimental action by CenITex or its employees may alternatively be made directly to the Ombudsman at:
Victorian Ombudsman 
Level 9, 459 Collins Street (North Tower)
Melbourne VIC 3000
Telephone: (03) 9613 6222
Toll free: 1800 806 314
Email: ombudvic@ombudsman.vic.gov.au

Further information
Written guidelines outlining the system for reporting disclosures of improper conduct or detrimental action by CenITex or its employees are available to employees on the CenITex intranet and to others from the CenITex Protected Disclosures Officer. 

Disclosures under the Whistleblowers Protection Act 2001 and the Protected Disclosure Act 2012
The current procedures established by the public body under Part 6 are available upon request.

 
2013–14
2012–13
The number and types of disclosures made to public bodies during the year
Number
Number
Public interest disclosures
0
0
Protected disclosures
0
0
The number of disclosures referred by the public body to the Ombudsman for determination as to whether they are public interest disclosures
0
0
The number and types of disclosed matters referred to the public body by the Ombudsman for investigation
0
0
The number and types of disclosures referred by the public body to the Ombudsman for investigation
0
0
The number and types of investigations taken over from the public body by the Ombudsman
0
0
The number of requests made by a whistleblower to the Ombudsman to take over an investigation by the public body
0
0
The number and types of disclosed matters that the public body has declined to investigate
0
0
The number and types of disclosed matters that were substantiated upon investigation and the action taken on completion of the investigation
0
2 (a)
Any recommendations made by the Ombudsman that relate to the public body
0
13

a) The type of disclosed matters concerned CenITex’s procurement of services and personnel from two companies. CenITex implemented all Ombudsman recommendations in relation to the substantiated disclosed matters.

10.1.8 Office-based environmental impacts

CenITex collects data for environmental impacts reporting. The third full year of data collection is reported here. The data includes our office-based environmental impacts in three areas: energy, paper and transport. 

 
Environmental Reporting
 
2013-14
 
2012–13
 
Offices
Data centres
 
Offices
Data centres
Electricity consumption (megajoules - MJ)
9,967,316
26,819,432
 
11,266,847
27,305,159
MJ per square metre (m2)
1083
14,220
 
1,218
14,478
MJ per full-time employee ( FTE)
18,448
49,638
 
15,178
47,620
Paper consumption (reams)
2332
   
2,523
 
Reams per FTE
4.32
   
4.40
0
Motor vehicle use (kilometres)
164,968*
   
113,999
 
km per FTE
305
   
199
0

* FBT Year to 31 March 2014

Water and waste
CenITex pays indirectly for water consumption and waste disposal as part of the 80 Collins Street lease, billed as a percentage of the whole of the property budget across 50 floors. This is standard practice in leased buildings. Therefore, we do not keep data as we do not process direct accounts from these suppliers.

Procurement
Where possible, CenITex buys equipment from whole of Victorian Government contracts and state purchasing panels to take advantage of environmental requirements covered for all departments in tenders and contracts.

The contracts and panels we purchase from include:
intra-Government Secured Network (iGSN)
Servers and Storage Equipment contract
Multi-Function Device
Citrix WoVG contract
WoVG Data Centre contract
Microsoft Enterprise Agreement

When we go to market we include:
clauses in quotes and tender documents requiring tenderers to disclose environmental practices
appropriate weighting of environmental considerations in quotes and tenders.

10.1.9 Additional information

Additional information can be requested from:

Corporate Communications 
CenITex 
PO Box 2750
Melbourne VIC 3001
Australia
corporate.communications@cenitex.vic.gov.au

10.2 Disclosure Index

Legislation Requirement Reference

Ministerial Directions
 

Report of Operations – FRD Guidance
 
Charter and purpose  
FRD 22E Manner of establishment and the relevant Ministers 3.1 & 4.1
FRD 22E Objectives, functions, powers and duties 3.1 & 4.1
FRD 22E Nature and range of services provided 6.1 - 6.5
Management and structure  
FRD 22E Organisational structure 4.4
Financial and other information  
FRD 10 Disclosure index 10.2
FRD 12A Disclosure of major contracts 10.1.3
FRD 15B Executive officer disclosures Financial Report note 20
FRD 22E, SD 4.2(k) Operational and budgetary objectives and performance against objectives 6.1 - 6.5
FRD 22E Employment and conduct principles 7.2
FRD 22E Occupational health and safety policy 7.3
FRD 22E Summary of the financial results for the year Financial Report
FRD 22E Significant changes in financial position during the year Financial Report
FRD 22E Major changes or factors affecting performance 8.3
FRD 22E Subsequent events Financial Report note 22
FRD 22E Application and operation of Freedom of Information Act 1982 10.1.4
FRD 22E Compliance with the building and maintenance provisions of the Building Act 1993 10.1.5
FRD 22E Statement on National Competition Policy 10.1.6
FRD 22E Application and operation of the Whistleblowers Protection Act 2001 and Protected Disclosure Act 2012 10.1.7
FRD 22E Details of consultancies over $10,000 10.1.2
FRD 22E Details of consultancies under $100,000 10.1.2
FRD 22E Statement of availability of other information 10.1.9
FRD 24C Reporting of office-based environmental impacts 10.1.8
FRD 25B Victorian Industry Participation Policy disclosures 10.1.1
FRD 29 Workforce data disclosures 7.1
SD 4.5.5 Risk management compliance attestation see below
SD 4.2(g) General information requirements see below
SD 4.2(j) Sign-off requirements preamble

Financial Report
 
Financial statements required under Part 7 of the FMA  
SD 4.2(a) Statement of changes in equity Financial Report
SD 4.2(b) Operating statement Financial Report
SD 4.2(b) Balance sheet Financial Report
SD 4.2(b) Cash flow statement Financial Report
Other requirements under Standing Direction 4.2  
SD 4.2(c) Compliance with Australian accounting standards and other authoritative pronouncements Financial Report note 1
SD 4.2(c) Compliance with Ministerial Directions Financial Report
SD 4.2(d) Rounding of amounts Financial Report note 1(c)
SD 4.2(c) Accountable officer’s declaration Financial Report
SD 4.2(f) Compliance with Model financial Report Financial Report
Other disclosures as required by FRDs in notes to the financial statements  
FRD 11A Disclosure of ex-gratia payments Financial Report note 17
FRD 21B Disclosures of responsible persons, executive officers and other personnel (contractors with significant management responsibilities) in the Financial Report Financial Report notes 19 & 20
FRD 103D Non-current physical assets Financial Report notes 6 & 7
FRD 104 Foreign currency Financial Report note 15
FRD 106 Impairment of assets Financial Report note 1(h)
FRD 109 Intangible assets Financial Report note 7
FRD 110 Cash flow statements Financial Report
FRD 112D Defined benefit superannuation obligations (and Superannuation) Financial Report notes 1(g, h) & 11
FRD 114A Financial instruments – General government entities and public non-financial corporations Financial Report note 15
FRD 119A Transfers through contributed capital Financial Report

Legislation
 
Freedom of Information Act 1982 10.1.4
Building Act 1983   10.1.5
Whistleblowers Protection Act 2001 10.1.7
Protected Disclosure Act 2012 10.1.7
Victorian Industry Participation Policy Act 2003 10.1.1
Financial Management Act 1994 Preamble

10.3 Our Websites

CenITex has an online presence in three website environments:

Website Audience
Staff intranet CenITex staff
insITe CenITex staff and customers
Internet General public, CenITex customers and staff
  Website address : www.cenitex.vic.gov.au

10.4 Glossary of Terms

CIO Chief Information Office/r
Departments Restructure of the Victorian Public Service, effective 1 July 2013, created the following departments:
  • Department of Transport (DOT)
  • Department of Planning and Community Development (DPCD)
  • Department of Premier and Cabinet (DPC)
  • Department of Primary Industries (DPI)
  • Department of Sustainability and Environment (DSE)
  • Department of Treasury and Finance (DTF)
  • Department of Business and Innovation (DBI)
  • Department of Justice (DOJ)
  • Department of Human Services (DHS)
  • Department of Health (DH)
  • Department of Environment and Primary Industries (DEPI)
  • Department of State Development, Business and Innovation (DSDBI)
  • Department of Transport, Planning and Local Infrastructure (DTPLI)
executive In the Victorian Public Service, a person employed as a public service body head or other executive under Part 3, Division 5 of the Public Administration Act 2004. The definition of an executive officer does not include statutory officers unless they are specifically declared to be employed under the executive employment provisions of the Public Administration Act 2004.
FTE Full-time equivalent. One FTE is the equivalent of one person working full-time for one financial year. For example, two persons, each working 2.5 days per week (or 0.5 of standard hours) equals one FTE.
GIPS Government Identity Provisioning Service
GSP Government Shared Platform
ICT Information and Communications Technology
MoG Machinery of Government
PAT Project Activity Timesheet
Public Sector All organisations (i.e. VPS departments and agencies, as well as public entities) covered by the Public Administration Act 2004.
Remedy Tool for managing internal service desk calls
SAC Stakeholder Advisory Committee
state agencies Administrative unit of state government providing community and other services. State agencies mentioned in this report:
  • Land Victoria (LV)
  • Land Management Authority (LMA)
  • Public Transport Victoria (PTV)
  • VicForests
  • Victorian Ombudsman (VO)
Victorian public sector All Victorian organisations (i.e. Victorian Public Service departments and agencies, as well as public entities) covered by the Public Administration Act 2004.
VPS Victorian Public Service (see also Victorian public sector)
WoVG Whole of Victorian Government

Risk Attestation Statement

I, Michael Vanderheide, certify that CenITex has risk management processes in place consistent with the Australian/New Zealand International Risk Management Standard (or designated equivalent), and that an internal control system is in place enabling the executive to understand, manage and satisfactorily control risk exposures.

The Audit and Risk Committee verifies this assurance and that the risk profile of CenITex has been critically reviewed within the last 12 months.

image of signature of Michael Vanderheide

Michael Vanderheide
Chief Executive
28 August 2014 


Insurance Attestation Statement

I, Michael Vanderheide, certify that CenITex has complied with Ministerial Direction 4.5.5.1 – Insurance, except for:
4.5.5.1 (b) Maintain a current register of all insurance and indemnities and make this available to the VMIA on request. Indemnities include those provided by the Treasurer as well as indemnities provided contractually.

CenITex has a register of insurance policies, and has, since 30 June 2014, provided a register of indemnities to the Victorian Managed Insurance Authority (VMIA).

image of signature of Michael Vanderheide

Michael Vanderheide
Chief Executive
28 August 2014


CenITex
Level 32, 80 Collins Street
Melbourne VIC 3000
Australia 

Tel: +61 3 8688 1872
Fax: +61 3 8688 1300 

Website: www.cenitex.vic.gov.au 

Authorised by the Victorian Government, 1 Treasury Place, Melbourne. 

© Copyright State of Victoria 2014.
ISSN: 1837-4913
Published September 2014