AR 2014-15: 10. Other Disclosures

10.1 Disclosures 

10.1.1 Implementation of the Victorian Industry Participation Policy 

The Victorian Industry Participation Policy Act 2003 requires departments and public sector bodies to report on the implementation of the Victorian Industry Participation Policy (VIPP). Departments and public sector bodies are required to apply VIPP in all procurement activities valued at $3 million or more in metropolitan Melbourne or $1 million or more for procurement activities in regional Victoria.  

CenITex did not commence or complete any contracts for which a VIPP was required.   

10.1.2 Consultancies 

The definition of consultancies was updated, effective from 1 July 2013. Consequently, disclosures on the 2014-15 consultancy expenditure can only be compared with the previous year’s disclosures.  

Details of consultancies valued at $10,000 or greater 

During the financial year ended 30 June 2015 there were three consultancies where the total fee payable to the consultants was $10,000 or greater. Details of the individual consultancies are outlined below.

Consultant Purpose of consultancy Start date End date

Total approved project fee (excluding GST)

Expenditure 2014-15 

(excluding GST)

Future expenditure 

(excluding GST)

DOING BUSINESS BETTER

Lean Specialist

25 Aug 2014

25 Nov 2014

$21,780.00

$19,800.00

Nil

VICTORIAN GOVERNMENT SOLICITOR’S OFFICE

Provision of Legal Services

14 Aug 2014

01 Oct 2015

$89,540.00

$39,400.00

Nil

PITCHER PARTNERS

Provision of Audit Services

09 Sep 2013

08 Sep 2016

$651,938.30

$265,120.00

 

 

Details of consultancies under $10,000 

During the financial year ended 30 June 2015 there were five consultancies engaged where total fees payable to the individual consultancies was less than $10,000. Total expenditure incurred during 2014-15 in relation to these consultancies was $16,346.60 (excl. GST).  

10.1.3 Disclosure of major contracts 

CenITex has disclosed, in accordance with the requirements of Government policy and accompanying guidelines, all contracts greater than $10 million in value which it entered into during the year ended 30 June 2015. Details of contracts that have been disclosed in the Victorian Government contracts publishing system can be viewed on the internet at: contracts.vic.gov.au.  

Contractual details have not been disclosed for those contracts for which disclosure is exempted under the Freedom of Information Act 1982 and/or Government guidelines.  

10.1.4 Freedom of Information Act 1982 

The Freedom of Information Act 1982 allows the public a right of access to documents held by CenITex. For the 12 months ending 30 June 2015, CenITex received one request for access under Freedom of Information. This request was from a Member of Parliament. Under section 18 of the FOI Act 1982 this request was transferred to a Government Department under section 18(2) of the Act to be dealt with by that Department under the Act.

Making a request 

Access to documents may be obtained by written request to the Freedom of Information Manager, as detailed in section 17 of the Freedom of Information Act 1982. In summary, the requirements for making a request are : 

  • It should be in writing 
  • It should identify as clearly as possible which document is being requested; and  
  • It should be accompanied by the appropriate application fee (the fee may be waived in certain circumstances). 

Requests for documents in the possession of the CenITex should be addressed to:  

Freedom of Information Manager 

CenITex 

PO Box 2750 

Melbourne VIC 3001 

Requests can also be lodged online at foi.vic.gov.au. 

Access charges may also apply once documents have been processed and a decision on access is made; for example, photocopying and search and retrieval charges. 

Further information regarding Freedom of Information can be found at foi.vic.gov.au.

10.1.5 Building and maintenance compliance 

CenITex does not own nor control any government buildings. Consequently it is exempt from notifying its compliance with the building and maintenance provisions of the Building Act 1993.  

10.1.6 National Competition Policy 

Competitive neutrality requires government businesses to ensure that, where services compete (or potentially compete) with the private sector, any advantage arising solely from their government ownership be removed if the services are not in the public interest. Government businesses are required to cost and price these services as if they were privately owned and thus fully cost reflective. 

CenITex complies with the requirements of the National Competition Policy by establishing prices for services that are fully cost reflective.  

10.1.7 Compliance with the Protected Disclosure Act 2012 (formerly the Whistleblowers Protection Act 2001) 

The Protected Disclosure Act 2012 encourages and assists people in making disclosures of improper conduct by public officers and public bodies. The Act provides protection to people who make disclosures in accordance with the Act and establishes a system for matters disclosed to be investigated and for rectifying action to be taken.  

CenITex does not tolerate improper conduct by employees, or the taking of reprisals against those who come forward to disclose such conduct. It is committed to ensuring transparency and accountability in its administrative and management practices and supports the making of disclosures that reveal corrupt conduct, conduct involving substantial mismanagement of public resources, or conduct involving a substantial risk to public health and safety or the environment.  

CenITex will take all reasonable steps to protect people who make such disclosures from any detrimental action in reprisal for making the disclosure. It will also afford natural justice to the person who is the subject of the disclosure to the extent that this is legally possible. 

Reporting procedures 

Disclosures of improper conduct or detrimental action by CenITex or any of its employees may be made to: 

The Protected Disclosure Officer 

Ross Gilmour  

Corporate Communications 

CenITex  

Phone: (03) 8688 1507 

Disclosures of improper conduct or detrimental action by CenITex or any of its employees may also be made directly to the Independent Broad-based Anti-corruption Commission at:  

Level 1, North Tower, 459 Collins Street 

Melbourne VIC 3000 

Phone: 1300 735 135 

Internet: www.ibac.vic.gov.au  

Email: See the website above for the secure email disclosure process, which also provides for anonymous disclosures.  

Further information 

The Protected Disclosure Policy and Procedures, which outline the system for reporting disclosures of improper conduct or detrimental action by CenITex or any of its employees are available on the CenITex website.

Disclosures under the Protected Disclosure Act 2012

The number of disclosures made by an individual to CenITex and notified to the Independent Broad-based Anti-corruption Commission

2014-15 Number

2013-14 Number

Assessable disclosures

0 n/a

 

10.1.8 Office-based environmental impacts 

CenITex collects data for environmental impacts reporting. The fourth full year of data collection is reported here. The data includes our office-based environmental impacts in three areas: energy, paper and transport.

 

Environmental Reporting

  2014-15 2013-14
  Offices Data centres Offices Data centres

Electricity consumption (megajoules - MJ)

9,595,448

26,286,719

9,967,316

26,819,432

MJ per square metre (m2)

1043 13,938 1083 14,220

MJ per full-time employee ( FTE)

19,595 n/a 18,448 n/a

Paper consumption (reams)

1884   2,332  

Reams per FTE

3.77   4.32  

Motor vehicle use (kilometres)

135,041   164,968  

km per FTE

276   305  

Water and waste 

CenITex pays indirectly for water consumption and waste disposal as part of the 80 Collins Street lease, billed as a percentage of the whole of the property budget across 50 floors. This is standard practice in leased buildings. Therefore, we do not keep data as we do not process direct accounts from these suppliers. 

Procurement 

Where possible, CenITex buys equipment from WoVG contracts and state purchasing panels to take advantage of environmental requirements covered for all departments in tenders and contracts.

The contracts and panels we purchase from include:  

  • intra-Government Secured Network (iGSN) 
  • Servers and Storage Equipment contract  
  • Multi-Function Device  
  • Citrix WoVG contract  
  • WoVG Data Centre contract 
  • Microsoft Enterprise Agreement 

When we go to market we include:  

  • clauses in quotes and tender documents requiring tenderers to disclose environmental practices  
  • appropriate weighting of environmental considerations in quotes and tenders.

10.1.9 Additional information 

For additional information contact:  

Corporate Communications  

CenITex  

PO Box 2750 

Melbourne VIC 3001 

Australia 

corporate.communications@cenitex.vic.gov.au

10.2 Disclosure index 

Legislation Requirement Reference

Ministerial Directions

 

Report of operations – FRD guidance

 

Charter and purpose

 

FRD 22F

Manner of establishment and the relevant Ministers

3.1 & 4.1

FRD 22F

Purpose, functions, powers and duties

3.1 & 4.1

FRD 8C

Departmental objectives, indicators and outputs

Preamble

FRD 22F

Initiatives and key achievements

5.4 - 6.3

FRD 22F

Nature and range of services provided

6.1 - 6.3

Management and structure

 
FRD 22F

Organisational structure

4.4

Financial and other information

 
FRD 10

Disclosure index

10.2
FRD 12A

Disclosure of major contracts

10.1.3
FRD 15B

Executive officer disclosures

Financial Report note 21

FRD 22F

Employment and conduct principles

7.2
FRD 22F

Occupational health and safety policy

7.3
FRD 22F

Summary of the financial results for the year

Financial Report

FRD 22F

Significant changes in financial position during the year

Financial Report

FRD 22F

Major changes or factors affecting performance

8.3
FRD 22F

Subsequent events

Financial Report note 24

Financial Report

 

FRD 22F

Application and operation of Freedom of Information Act 1982

10.1.4

FRD 22F

Compliance with the building and maintenance provisions of the Building Act 1993

10.1.5

FRD 22F

Statement on National Competition Policy

10.1.6

FRD 22F

Application and operation of the Protected Disclosure Act 2012

10.1.7

FRD 22F

Details of consultancies over $10,000

10.1.2

FRD 22F

Details of consultancies under $10,000

10.1.2

FRD 22F

Statement of availability of other information

10.1.9

FRD 24C

Reporting of office-based environmental impacts

10.1.8

FRD 25B

Victorian Industry Participation Policy disclosures

10.1.1

FRD 29A

Workforce data disclosures

7.1

SD 4.5.5

Risk management compliance attestation

see below

SD 4.2(g)

Specific information requirements

see below

SD 4.2(j)

Sign-off requirements

preamble

Financial statements required under Part 7 of the FMA

 

SD 4.2(a)

Statement of changes in equity

Financial Report

SD 4.2(b)

Operating statement

Financial Report

SD 4.2(b)

Balance sheet

Financial Report

SD 4.2(b)

Cash flow statement

Financial Report

Other requirements under Standing Direction 4.2

 

SD 4.2(c)

Compliance with Australian accounting standards and other authoritative pronouncements

Financial Report note 1

SD 4.2(c)

Compliance with Ministerial Directions

Financial Report note 1

SD 4.2(d)

Rounding of amounts

Financial Report note 1

SD 4.2(c)

Accountable officer’s declaration

Financial Report

SD 4.2(f)

Compliance with Model Financial Report

Financial Report note 1

Other disclosures as required by FRDs in notes to the financial statements

 

FRD 11A

Disclosure of ex-gratia payments

Financial Report note 18

FRD 21B

Disclosures of Responsible Persons, Executive Officers and other personnel (contractors with significant management responsibilities) in the Financial Report

Financial Report notes 20, 21

FRD 103E

Non-financial physical assets

Financial Report notes 6, 7

FRD 106

Impairment of assets

Financial Report note 1

FRD 109

Intangible assets

Financial Report note 7

FRD 110

Cash flow statements

Financial Report

FRD 112D

Defined benefit superannuation obligations

Financial Report note 12

FRD 114A

Financial instruments – General government entities and public non-financial corporations

Financial Report note 16

Legislation

 

Freedom of Information Act 1982

10.1.4

Building Act 1983

10.1.5

Protected Disclosure Act 2012

10.1.7

Victorian Industry Participation Policy Act 2003

10.1.1

Financial Management Act 1994

Preamble

10.3 Our websites 

CenITex has an online presence in three website environments:

Website Audience
staff Inranet CenITex staff
insITe CenITex staff and customers
Internet General public, CenITex customers and staff
 

Website address : www.cenitex.vic.gov.au

 

10.4 Glossary of terms

ARC

Audit and Risk Committee

CIO

Chief Information Office/r

CPI

Consumer Price Index

Departments

Departments prior to machinery of government changes, effective 4 January 2015:  

  • Department of Environment and Primary Industries (DEPI)  
  • Department of Health (DH)  
  • Department of Human Services (DHS)  
  • Department of Justice (DOJ)  
  • Department of Premier and Cabinet (DPC)  
  • Department of State Development, Business and Innovation (DSDBI)  
  • Department of Treasury and Finance (DTF)  
  • Department of Transport, Planning and Local Infrastructure (DTPLI) 

New departments created by machinery of government changes, effective 4 January 2015: 

  • Department of Economic Development, Jobs, Transport and Resources (DEDJTR)  
  • Department of Environment, Land, Water and Planning (DELWP)  
  • Department of Health and Human Services (DHHS)  
  • Department of Justice and Regulation (DJR)  
  • Department of Premier and Cabinet (DPC)  
  • Department of Treasury and Finance (DTF)
EBA

Enterprise Bargaining Agreement

ELA

Enterprise Licence Agreement

executive

In the Victorian Public Service, a person employed as a public service body head or other executive under Part 3, Division 5 of the Public Administration Act 2004. The definition of an executive officer does not include statutory officers unless they are specifically declared to be employed under the executive employment provisions of the Public Administration Act 2004.

ESS

Employee self-service system

FTE

Full-time equivalent. One FTE is the equivalent of one person working full-time for one financial year. For example, two persons, each working 2.5 days per week (or 0.5 of standard hours) equals one FTE.

GIPS

Government Identity Provisioning Service

GSP

Government Shared Platform

ICT

Information and Communications Technology

ITIL

Information Technology Infrastructure Library

MoG

Machinery of Government

MPLS

Multiprotocol Label Switching

MOU

Memorandum of Understanding

Project Atlas

Program of work to outsource CenITex services to the private sector

Public Sector

All organisations (i.e. VPS departments and agencies, as well as public entities) covered by the Public Administration Act 2004.

Remedy

Tool for managing internal service desk calls

SAC

Stakeholder Advisory Committee

SAN

Storage Area Network

SOE

Standard operating environment

SSPR

Self-service password reset

state agencies

Administrative unit of state government providing community and other services. State agencies mentioned in this report: 

  • Public Transport Victoria (PTV) 
  • Victorian Ombudsman (VO) 
  • VicForests  
  • Environment Protection Authority (EPA) 
  • Taxi Services Commission (TSC) 
  • Office of the Governor  
  • Victorian Public Sector Commission  
  • Office of the Chief Parliamentary Counsel  
  • Public Record Office Victoria  
  • Victorian Multicultural Commission 
  • Transport Safety Victoria  
  • Arts Victoria 
  • Metropolitan Waste and Resource Recovery Group 
  • Court Services Victoria (CSV) 
  • Linking Melbourne Authority 
  • Victorian Ministerial Offices
Victorian public sector

All Victorian organisations (i.e. Victorian Public Service departments and agencies, as well as public entities) covered by the Public Administration Act 2004.

VPS

Victorian Public Service (see also Victorian public sector)

WoVG

Whole of Victorian Government

 

Insurance attestation 1  

I, Michael Vanderheide, certify that CenITex has complied with Ministerial Direction 4.5.5.1 - Insurance. 

Image
image of signature of Michael Vanderheide

 Michael Vanderheide 

Chief Executive 

27 May 2015  

  

Risk attestation 2

I, Michael Vanderheide, certify that CenITex has risk management processes in place consistent with the Australian/New Zealand International Risk Management Standard (or designated equivalent), and that an internal control system is in place enabling the executive to understand, manage and satisfactorily control risk exposures.  

The Audit and Risk Committee verifies this assurance and that the risk profile of CenITex has been critically reviewed within the last 12 months.   

image of signature of Michael Vanderheide

Michael Vanderheide
Chief Executive
4 September 2015

 

1 Insurance Attestation approved by the Audit and Risk Committee on 27 May 2015.  

2 Risk Attestation approved by the Audit and Risk Committee on 4 September 2015.

CenITex 

Level 32, 80 Collins Street 

Melbourne VIC 3000 

Australia  

Tel: +61 3 8688 1872 

Fax: +61 3 8688 1300  

Website: www.cenitex.vic.gov.au  

Authorised by the Victorian Government, 1 Treasury Place, Melbourne.  

© Copyright State of Victoria 2015. 

ISSN: 1837-4913 

Published October 2015